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This product is the core and center of Visual Grasp. It provides the General Ledger, Accounts Receivable, Accounts Payable, Order Entry, Inventory Control and Purchase Order Functions. It is a prerequisite product for most of the Visual Grasp Add-on packages and available in user license packs of 1, 3, 5, 10, 25, 50 licenses.
GENERAL LEDGER Specifications
· · Realtime accounting · Multi-user AND Multi-currency (Licensing per CONCURRENT USER or per COMPUTER) · FAST data entry screens using mouse and/or enter key. · 12 or 13 period accounting. · Multiple bank accounts each with own cheque numbering and EFT capability · Up to 1,111,110 Account /Department Codes · Account Code 3 to 6 characters. · 4 character Department Codes. · On Screen Bank Account Reconciliation. · Setup and manage "Repeating Entries" · Account Re-allocation (ie distribute a percentage of an expense to various department overheads) · Print cheques DIRECTLY from General Ledger as well as Accounts Payable. · Perpetual G/L. No Year Ends . Be up to date all the time. · Numerous reports including User-defined Management Reports. · Change G/L Account Codes and all historical information follows the change automatically. · Ad-hoc report generator and build in Report Designer. · MARIA© (Management and Report Intelligent Analyzer) tracks and compares 19 different financial ratios automatically. Have greater confidence and insight into the essence of your financial statements. · Report on and Post to accounting entries in any fiscal year (appropriate security required of course) · Significant Changes and Deviations report, highlights oddities to attract your attention to transactions or actions that are outside the norm. · MARIA© Onscreen Monitor allows overall viewing of the up to the second pulse of the company. · All entries stamped with the Users Login ID and their unique Session ID for full audit control. · Custom design your Cheques, Financial Statements, Invoices, Order Confirmations, I/C Labels, Shipping Labels, Purchase Order, Customer Statement and more. · Crystal Reports engine available
ACCOUNTS RECEIVABLE & ACCOUNTS PAYABLE Specifications
· · Customer/Supplier Code 8 Alpha-num. Chars. · 1 Billing & multiple Shipping Addresses for Customers. · Lots of room for address & contact. · Notepad for each Customer/Supplier · Up to 9 A/R and 9 A/P Control Accounts. · See Customer/Supplier Performance summary at a glance. · Lookup Customer/Supplier details, ledgers, and phone numbers quickly and easily · Track up to 9 different taxes through 200 Tax Calculation formulas to calculate and report on taxes easily and accurately · Change Customer/Supplier Code at any time. · Up to 500 A/R and 500 A/P Payment Terms. · Calculate early payment discount automatically. · Aged reports by Invoice Date & Due Date. · Customer/Supplier transactions on line all the time... forever. · Sales Reports by Salesperson included. · A/R has powerful Collection Manager tool built in which can optionally interface to the Visual Grasp CRM product. · Unallocated payments easily posted. · Manual discounts quick and easy to post. · Select automatic Overdue Interest Calculation by Customer. · Prints User defined A/P Cheques & A/R Statements. · Merge redundant or duplicate Customer records including their history into a single record. · Customer specific messages when accessed through Order Entry. · Use in conjunction with VG CRM software to manage CRM funtions including sales, marketing AND collections · Email Invoices automatically to customers · EFT Payments and email payment advices to Suppliers · Export Collection Tags to VG CRM software to manage collection activities
ORDER ENTRY Specifications
· · Checks and tracks Backorders. · Tracks Serial Numbers. · Plenty of override-able defaults. · Checks selling vs. cost on order. · Issue and track Quotations. · Inventory and Misc. Items. · Text Lines on order and invoice supported · Have comprehensive "Technical-type" notes print automatically for specific products from the Items notepad. · Reprint Orders & Invoices at any time. · Drop-shipping easy with Visual GRASP© Order Entry. · Negative dollar Items allowed for credits and return of merchandise tracking · Fully integrated with A/R, G/L, O/E, I/C modules. · See selling price history by Customer for specific Items. · See buying history of Client on screen or printed. · Load a Bill of Materials onto a Sales Order or Quote as a list of goods which can then be altered. · Be warned of insufficient stock levels with information such as quantity on order and historical lead time. · Sell in a variety of Unit Measurements. · Copy and reuse quotes. · Design and print Invoice, Quote, Work Order, Packing Slip and Shipping Label. · Print Invoices and "Pro-Forma" Invoices. · Integrates with GraspWEBT for Customers placing orders or RFQs on your website. · Ship from multiple locations. · Track Date to Ship for advance orders · Popup Customer Specific messages when entering a new Order. · Take payments directly from Order Entry if you are licensed for the Point of Sale module · Up to 5 different Invoices can print automatically and automatic emailing of Sales Invoice to customer when selected.
INVENTORY CONTROL Specifications
· · Change your Item Codes and have all history follow the change automatically. · 16,711,000 items. · Item Code - 16 alphanumeric. · See Sales Performance on screen or printed. · Serial Number tracking. Manufacturer supplied or internally generated. · Up to 1,000 I/C Control Accounts for G/L Integration. · LIFO, FIFO, and Weighted Average Costing Methods. · Inventory & "Non"-Inventory Items for O/E Integration. · Set up a default markup matrix for graduated default pricing based on Most Recent Cost, Average Cost or Highest Historical Cost · Up to 10,000 I/C Categories. · Set up Item shelf lives to track their expiry date by date of receipt · Print I/C Labels for received product · 9 Price Levels + Sale Price. · Establish Special and Contract pricing for specific Customers based on set price, dollar markup from cost or percentage markup from cost. · Sell by different Measurement Units... Visual GRASP© will handle static or dynamic conversions automatically! · Powerful Bill of Materials and OTB Tracking including stage tracking to assist is tracking build process progression. · See I/C stock by location and perpetual costing and purchase history. · 45+60 chars. of description + 16,000 character notepad for each item. · Costing & Pricing to 4 decimal places. · Min./Max. Stock Levels. · Min/Max by Location AND Season · Alternate Item Lookup. · Global Price and Cost Changes screen. · Serial Numbers can be Manufacturer Supplied, Generated Internally by Product or by System. · Powerful costing and stock movement auditing. · Up to 999,999 I/C Locations. · Up to 100,000 Unit Codes. · Lookup purchase and sales information by serial number. · User warned of cost fluctuations and can immediately update selling prices proportionately. · Recommended Order report assists purchasing. · See who buys a product. · See a chronological listing of a customer's purchases. · Import count files from CSV files (for mobile/remote computing). · Unlimited user defined Item Price List or Catalogue Reports · Powerful ability to port selected items to the Web using our powerful GraspWEBT product. · 9 photos/graphic files attached to each Item · Design and print product catalogues with customer specific pricing. · Interface with GraspWEBT to create a live online catalogue/store for selected products on your website.
PURCHASE ORDER Specifications
· · Design your own Purchase Order form and print to printer, fax or email as a PDF. · Use Purchase Orders for both Inventory and non-stock items such as office supplies. · Purchase Orders can also be used to track items returned to a Supplier for credit or replacement. · Receiving can post A/P Invoice when goods are received, or hold off A/P posting so that the receiving slip can be matched to the Supplier's invoice later. · Alter the items on a P.O. when Supplier ships an alternate product. · Factor in allowances for currency exchange, duty, broker, shipping, and miscellaneous costs to generate a true landed cost . · Integrates fully with A/P, I/C, and G/L modules. · Remembers the last price paid to a supplier and warns of costing changes. · Checks and tracks Backorders. · Tracks Serial Numbers. · Plenty of override-able defaults. · Check cost against historical cost from all and single Supplier when ordering · Have orders drop-shipped at your Customer s location · Negative dollar Items allowed for credits and return of merchandise tracking · Receive an entire PO at the click of a button
Visit www.visualgrasp.com for all details
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